Open Positions

Part-Time Personal Assistant to Founder/Principal Designer

Position: Part-Time Contractor / 20 - 30 hours per week

Job Description:
We are seeking an organized, proactive, and highly skilled Part-Time Personal Assistant to support the Principal Interior Designer of our boutique interior design firm. The ideal candidate will ensure the designer’s day-to-day operations run smoothly, providing administrative and logistical support while maintaining a high level of professionalism. This is a part-time, contractor role, requiring approximately 20 - 30 hours per week, with flexibility to adjust hours as needed.

Key Responsibilities:

Administrative Support:

Manage the Principal Designer’s calendar, schedule meetings, and coordinate appointments.
Respond to emails and phone calls as needed on behalf of the Principal Designer.
Maintain and organize files, documents, and project records.

Project Coordination:

Assist in tracking project timelines and deliverables.
Liaise with clients, vendors, and contractors to ensure seamless communication.
Help manage orders, shipments, and vendor follow-ups for design projects.

Client Relations:

Maintain a professional and courteous demeanor when interacting with clients and stakeholders.
Coordinate meeting preparation, including materials, agendas, and follow-up actions.

Travel and Errands:

Arrange occasional travel itineraries and accommodations as needed.
Perform personal errands and tasks for the Principal Designer.

General Office Support:

Keep the office organized and stocked with necessary supplies.
Assist with marketing tasks, such as social media postings and website updates, as needed.

Minimum Requirements:

Experience:

Minimum of 2 years’ experience as a personal assistant, administrative assistant, or in a related support role.
Previous experience in the interior design, architecture, or creative industry is preferred.

Skills:

Exceptional organizational and multitasking abilities.
Proficiency in Google Suite (Gmail, Docs, Spreadsheets, Slides, Keep), Asana, Quickbooks and Harvest; familiarity with design-related software (e.g., Adobe Creative Suite, AutoCAD, Studio Designer) is a plus.
Strong verbal and written communication skills.
Ability to anticipate needs and maintain a proactive approach to problem-solving.

Qualities:

Detail-oriented, dependable, and resourceful.
Discreet with sensitive information and able to maintain confidentiality.
A collaborative and adaptable team player.

Education:

Bachelor’s degree or equivalent work experience preferred.

Software Requirements:

MacOS system and personal computer
Google Drive (Cloud-based file hosting and documents)
Experience with an interior design purchasing and invoicing platform or quickbooks, preferably Studio Designer, is a plus

Additional Requirements:

Must be local to Seattle with the ability to work within the office, this position is not remote
Flexibility to work occasional evenings or weekends as needed to meet project deadlines.
Valid driver’s license and reliable transportation for running errands and attending meetings.

Compensation:
Hourly rate commensurate with experience. This is a contract position with potential to become long term.

How to Apply:

Please submit your resume, a brief cover letter, and any relevant references to hello@studiolaloc.com. And a compelling response to this question: What can you bring to our team, and why are you interested in working with us? Applications will be reviewed on a rolling basis.

We look forward to welcoming a dedicated and skilled professional to our team!

Procurement Specialist

Position: Contract (project-by-project), with potential to grow into a long-term part-time or full-time role

Job Description:

Studio Laloc is seeking a Procurement Specialist to support our team with order management and purchasing. The ideal candidate will have extensive experience with Studio Designer software and a strong background in high-end residential interior design procurement, allowing them to step into active projects and prepare for upcoming ones.

Key Responsibilities

Submit RFQs to vendors and collect product details
Integrate sourced items into budgets, finish schedules, and materials schedules
Purchase furnishings, create client invoices, issue vendor POs, and track orders through completion
Collaborate with design consultants and vendors to execute production of custom furnishings, cabinetry, lighting, and architectural elements
Maintain vendor accounts and meet with sales representatives as needed
Coordinate and manage shipments and deliveries